Vacation Bible School 2026

Search for the child

Type any part of their name in the search box. Results appear instantly. If the family has their pickup code, type all four characters (e.g. A7K2) — the child's record loads directly.

Review the child card

The card shows name, class assignment, guardian name and phone, the pickup code, and any allergy or medical notes highlighted in red.

Tap Check In at drop-off

A green "Check In" button appears when the child isn't yet checked in today. Tap it — logs the check-in instantly and the button changes to red "Check Out." No confirmation step needed.

Verify the pickup code at pick-up

Tap "Check Out." A modal prompts for the family's 4-character pickup code. Enter the code, optionally enter the pickup person's name, then confirm. If the code is wrong, check-out is blocked.

Walk-up enrollment

If a child isn't found in the search, a "Enroll Walk-up" prompt appears. Search Planning Center by name first to link them to an existing PCO record. A pickup code is generated automatically and shown after saving.

Filter by class

Use the filter chips at the top to show one class or all. Each child shows a green dot (checked in) or gray dot (not yet). Allergy flags appear inline.

Tap any name to jump to check-in

Tapping a name in the roster opens their child card on the Check-in tab. The count below the list shows how many are checked in vs. total enrolled today.

Current rotation view

Shows the full day's rotation. The current time block is highlighted in green with a "NOW" badge; the next block is highlighted in blue with "NEXT." Each block shows which class is at which station.

Child's current station

When you're on a checked-in child's card, their current station is shown beneath the card — the class they're assigned to and where that class is right now.

Create your classes

Admin → Classes → Add. Give each class a name (e.g. Sunbeams, Fireflies), an age group (Nursery, Preschool, Kindergarten, Lower Elementary, Upper Elementary), a room number, a capacity, and a color. The color identifies the class throughout the app.

Add teachers

Admin → Teachers → Add. Enter a name and optional phone/email. Use the checkboxes to assign the teacher to one or more classes. Teachers appear under their class in the classes list.

Define your stations

Admin → Stations → Add. Each station is an activity room classes rotate through — Music, Crafts, Bible Story, Snack, Games, etc. Add a room location so the schedule tells each class exactly where to go.

Build the rotation schedule

Admin → Schedule → select a date → Load. Add time blocks with start time, end time, and an optional label. For each block, assign every class to a station. Blocks with no assignments (opening/closing assemblies) are fine — leave dropdowns on "Free." Tap Save when done. The schedule is date-specific.

Enrolling children in advance

On the Check-in tab, tap "Enroll Walk-up," search PCO for their name, select their record, fill in class and guardian info, and save. A pickup code is generated and shown.

Share the registration link

The public VBS form is at fcstaff.claupc.org/register-vbs. Works on any phone. Collects child name, age group, guardian name, phone, and allergies.

Pre-registrations appear in the VBS app

Any child registered online is already in the enrollment list when they arrive — search by name and their record is there ready to check in. Their guardian info and any allergy notes are pre-filled.

Pickup code

A 4-character pickup code is generated at registration and shown on the confirmation screen. Share it with the parent so they have it for pickup. The same code is used for the entire session — it doesn't change between days.